The BVA was formed in 1974, it is an Association in the interest of all who live in the village and in the parish of Braishfield and the surrounding hamlets. Please feel free to approach the BVA through any of its committee members on any matter you think may be of interest or concern. The committee do their best to act promptly and effectively.
The AGM is held in January when the committee is elected - the draft 2010 AGM minutes can be viewed and downloaded by clicking here. Draft 2010 BVA AGM Minutes
The current officers and committee are:-
| David Robinson | 368774 | Chairman |
| Graham Bennett | 368109 | Vice Chairman |
| Rosie Groves | 368178 | Secretary |
| Sheila Still | 368384 | Treasurer |
| Mike Mullane | 368099 | BVA News Editor |
| Anne Edwards | 368193 | BVA News Distributor |
| Chris Balchin | 368427 | Web Editor |
| Rosalie Gurr | 368315 | Archivist |
| David Protheroe | 367003 |
Objectives and Constitution of the Association as adopted at the AGM 2003
OBJECTIVES
CONSTITUTION
1. MEMBERSHIP
2. SUBSCRIPTIONS
3. MEETINGS
3.1 Annual General Meeting
3.2 Extra-Ordinary Meeting
3.3 Open Meeting
3.4 Committee Meetings
4. CONSTITUTION CHANGE
( To Navigate around the Objectives and Constitution click on the headings in BLUE )
1. To help inform the Parish Council of the views of the people of Braishfield on any matter which the Committee consider relevant.
2. To help inform the people of Braishfield of proposed development in the village and to provide a forum so that the rate, scale and its nature may be adequately debated, and their views made known to the decision making authorities.
3. To seek out a balanced view with regard to the needs in the community and to press for satisfactory solutions.
4. To watch over village services and amenities and, where necessary, to initiate improvements and to work actively towards their realisation.
5. To be represented on village committees, where appropriate, in order to enable the Committee to influence and contribute constructively.
6. To welcome new residents into the village community and provide a Residents Guide.
7. To publish and distribute the News to all residents and members as and when the Committee consider appropriate.
1. MEMBERSHIP
1.1. All residents of the Parish are members of the Braishfield Village Association and also, at the discretion of the committee, to those living outside the Parish boundary who look to Braishfield as their village centre.
1.2. All members over the age of sixteen have the right to vote in the affairs of the Association.
1.3. In the event of the Association being wound up any funds are to be passed to the Parish Council or its successor for its discretionary use for the benefit of the village.
2. SUBSCRIPTIONS *
2.1. Subscriptions will be levied at the discretion of the Committee. Annual subscriptions, if any, will be reviewed at each Annual General Meeting. There will be a reduced rate for those under sixteen years of age. The subscription rates agreed at the Annual General Meeting will apply for the subsequent year. Subscription rates will be published in the February copy of the Braishfield Village Association News.
2.2. Subscriptions, if levied, are due on the day following the Annual General Meeting.
2.3. New residents of the village will be provided with a Residents Guide and will be informed that they are members of the Association.* There is currently no subscription to be a member of the Association or to receive the publications of the BVA however if you wish to make a donation please make a cheque payable to "Braishfield Village Association" and post to Sheila Stitt, Orchard View, Braishfield, SO51 0QB or complete a standing order mandate which is downloadable by clicking on the following. Many thanks from the BVA Committee
Standing Order Mandate
3. MEETINGS
The Annual General Meeting shall be held in January.
The association members shall be notified in the Braishfield News and the village website with at least three weeks notice of the date of the Annual General Meeting.Submissions for inclusion in the agenda of the Annual General Meeting must be notified before the thirty first of December to the Honorary Secretary,
Nominations for inclusion on the voting papers should be submitted in writing to the Honorary Secretary and must be signed by the Proposer, Seconder and Nominee.
Voting papers for election to the Committee will show the names of known nominees, but nominees may be added from the floor at the Annual General Meeting, providing the Nominee is present.
The Committee shall be elected at the Annual General Meeting and shall consist of nine members.The working quorum of the Annual General Meeting shall be twenty five voting members, including Committee members and officers of the Association.
An Extra-Ordinary Meeting may be called at any time at the request of either twenty five voting members of the Association, or of the Committee, at seven days notice.
Members of the Association will be informed of the meeting by notices posted in the village and on the village website.The purpose of such meetings is to discuss matters of urgent importance to the village or in the running of the Association.
3.3. Open Meetings
An Open Meeting may be held at any time on the application of twenty five voting members of the Association.
Application should be made to the Honorary Secretary, and the Meeting shall be held within twenty eight days of the Committee meeting following the application.Members of the Association will be informed of the meeting by notices posted in the village and on the village website.
he purpose of such meetings is to invite outside speakers or to allow the discussion of topics of local interest.
3.4. Committee Meetings
The Committee shall elect the Chairman, Secretary, Treasurer and Editorof the News and the WebEditor from among their number at the first Committee meeting to be held after the Annual General Meeting.
The Committee may co-opt an Honorary Secretary and/or a Treasurer should the required skills not be available among the elected members.
The Committee may co-opt a member following the resignation of an elected member for the period up to the next Annual General Meeting, or, in the exceptional circumstances, up to an Extra-Ordinary Meeting called for the purpose of election of Committee members. Such a circumstance will arise if four or more members of the Committee resign, following which it is required than an Extra-Ordinary Meeting be called to elect a number to the Committee equal to the number who have resigned.The working quorum of the Association Committee shall be five elected members.
At least six Committee meetings shall be held each year.Any proposed alteration to the Constitution of the Association must be submitted in writing to the Honorary Secretary by the thirty first of December prior to the Annual General Meeting, or at the time of application for an Extra-Ordinary Meeting.
Any change to the Constitution approved at an Annual General Meeting or at an Extra-Ordinary Meeting shall become immediately effective.